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Privacy Policy

1. General

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Staff Hunter acts as the Data Controller for the personal data provided by candidates and clients. Our company is registered under Blublox Australia Pty Ltd - T/A Staff Hunter ABN 75 668 643 865. Protecting your privacy is important to us, and this notice outlines how we collect and process your data.

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2. Right to Object

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You have the legal right to object to the following at any time:

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  • You can use your personal information for direct marketing purposes.

  • We can only process your personal information based on our legitimate interests if there are compelling grounds for us to continue processing your data. 

 

3. Who We Are and What We Do

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Our recruitment agency engages in two main activities:

  • Providing onsite internal recruitment services.

  • Operating a recruitment business

 

To carry out our business and source candidates for our clients, we collect personal data from the following individuals:

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  • Prospective and placed candidates for permanent and contract roles.

  • Future and active client contacts.

  • Supplier contacts who support our services.

  • Employees, consultants, and temporary workers.

 

4. Types of Data We Collect

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To provide you with the best employment opportunities, we may process the following information:

  • Name

  • Contact details such as address, email, and telephone number.

  • Education details

  • Employment history

  • Immigration status

  • Reference and background checks

  • Other relevant information you choose to share.

 

We may also collect information about diversity, security clearance status, or criminal convictions in compliance with local laws.

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If you are a client of Staff Hunter, we may collect and use information about you or individuals within your organisation to provide our recruitment services. This includes finding candidates for your roles, delivering internal recruitment services, or informing you about relevant content published by Staff Hunter.

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Under data protection laws, we retain information related to previous interactions with us, such as job applications, email and telephone communications, job interviews, and placements.

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We collect limited data from our website users to enhance their experience and manage our services. This includes information on website usage, popular referrers, and website responsiveness. For more details, please refer to our Cookies Policy.

 

5. Information Sources

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We may obtain candidate information from various sources, including:

  • Registration or job applications

  • Correspondence via phone, email, or other means

  • Visiting our website

  • You are registering your CV on a job board that matches specific criteria.

  • Applying for a role through a job board

  • Referrals from friends or colleagues

  • Online profiles

 

When we obtain information from external sources like LinkedIn, corporate websites, and job boards, we will contact you within

a reasonable timeframe to ensure our services are appropriate and relevant to your needs.

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  • We collect client data through two main methods:

  • Directly from you

  • From third parties such as candidates, online search engines, job boards, LinkedIn, and networking.

 

6. Data Retention

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The duration we hold or store your personal information depends on the services we provide and the time you require them.

Data retention is typically ongoing, as we often support candidates with long-term placements.

 

We regularly conduct data cleansing and updating exercises with our candidates to ensure data accuracy, relevance, and compliance with our data retention policies. We consider there to be meaningful contact when you submit an updated CV on our website, apply for jobs, or engage with us regarding potential roles.

 

7. Legal Basis for Processing

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Our legal basis for processing personal data is primarily our legitimate business interests, as described below. Additionally, we may rely on contracts, legal obligations, and consent for specific uses of data.

 

Contractual provisions serve as the basis when a legal document exists between parties. The legal obligation applies when we

are required by law to hold your information. Consent may be relied upon in certain circumstances, and we will seek your explicit consent when legally required, such as obtaining permission to introduce you to a third party.

 

8. Legitimate Interests

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At Staff Hunter, we value your privacy and use your personal information solely for administrative purposes and to provide our recruitment services. The information we collect allows us to fulfil our role as an employment business, agency, or onsite recruitment provider, finding suitable work for you on a temporary or permanent basis according to your requirements.

 

Suppose you seek employment or have posted your professional CV on a job board or networking site. In that case, collecting publicly available information and using your data to provide recruitment services is reasonable. This includes approaching you

as an onsite recruiter, sharing your information with prospective employers, and assessing your skills against our job vacancies. During the job offer process, your potential employer may also require confirmation of references, qualifications, and criminal records, which we will handle under applicable laws and regulations.

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We may process your data and contact you to propose relevant roles or available opportunities. Additionally, we may need to

use your data for internal administrative activities.

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9. Data Storage and Processing

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We process all personal data in compliance with local data protection legislation. We take reasonable measures to ensure secure processing and prevent unauthorised access or misuse of your data.

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10. Data Sharing

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We will share your information by local legislation, either with the specific client who made the approach or, where appropriate, with prospective employers.

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If not specified otherwise, we may share your information with our group companies and trusted third parties to enhance our services. This includes our service providers, subject to appropriate processing agreements.

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We collect and control your information for onsite clients while operating or acting as an internal onsite HR support function.

 

We may share your personal information, including sensitive data, with trusted third parties retained to provide requested services when necessary. These services may include employment reference checking, qualification checking, criminal reference checking, verification of details from third-party sources, psychometric evaluations, or skills tests.

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We also share personal information with third parties that perform functions on our behalf, such as professional advisors, data analytics providers, IT consultants, research and mailing houses, and function coordinators. We impose confidentiality and data protection standards on these third parties.

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11. Your Rights Concerning Your Information

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You have certain rights regarding the personal information we hold about you. To exercise these rights, you must provide evidence of your identity and details of these rights are outlined below:

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  • Right to access: You can request a copy of the personal information we hold about you.

  • Right of correction or completion: If your personal information is inaccurate, outdated, or incomplete, you have the right to rectify, update, or complete it.

  • Right of erasure: In certain circumstances, you can request the erasure of personal information we hold about you, provided there are no other legal grounds for processing it.

  • Right to object or restrict processing: You have the right to object to our processing of your personal information, including direct marketing purposes. You can also request a restriction of processing in certain circumstances.

  • Right of data portability: In specific instances, you can receive your personal information in a structured, commonly used, and machine-readable format. You may request that we transmit that information to you or a third-party organisation. This right only applies to the personal information you previously provided us, which we process using automated means.

 

Please note that technical compatibility with third-party systems may only sometimes be guaranteed. In certain circumstances, we may be unable to comply with requests related to the personal information of others without their consent.

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To exercise the above rights, please contact us using the methods provided in this Privacy Notice. Please remember that limitations and exceptions may apply to these rights, and we will provide reasons if we cannot fulfil your request.

 

12. Data Subject Access Requests

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You can request confirmation of the personal information we hold about you at any time and ask us to modify, update, or delete such information. Accessing your data will not incur an administration charge, and we will fulfil your request using relevant data protection legislation. To make a request, please email hello@staffhunter.com.au

 

13. Marketing Consent

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Periodically, we may be able to send you details about reports, promotions, offers, networking and client events, and general information about industry sectors we think may interest you. We will only contact you for marketing purposes if you consent. If you happen to receive material in error, please email hello@staffhunter.com.au.

 

14. Changes to Our Privacy Notice

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Any future changes to our privacy notice will be posted on this page and, if appropriate, notified by email. Please check back regularly to stay informed about updates or modifications to our privacy notice.

 

15. Regulatory and Law Enforcement Agencies

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By applicable laws, if requested by a regulatory body or law enforcement agency, we may disclose specific personal information to such entities, provided it is permissible under the law.

Concerns

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If you have concerns about how we collect or use your data, please raise them with us as your first point of contact.

Contact

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For any questions, comments, or requests regarding our data processing practices, please get in touch with us at hello@staffhunter.com.au

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